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Rules and Regulations
Rules and regulations of the Sun Life Building

The Tenant  agrees to comply with the following rules and regulations and with any other rules and regulations which the Landlord may adopt from time to time in connection with good management of the building. The regulations shall not be incompatible with the terms of the Lease and any amendment to the regulations shall be communicated to the Tenant in writing.

1.    Circulation
1.1    Access to the building is controlled by a proximity card access system. The Tenant shall inform the Landlord in a timely manner in writing of any departure or arrival of employees and any change to the access hours. The building manager shall give the Tenant an access card for each identified user, who shall be photographed. For each access card which is lost or damaged the Tenant shall pay the fee determined by the Landlord from time to time to cover the purchase, programming and administration fee for the access system. The said payment shall not be refundable. The access cards shall remain the property of the Landlord, and the Tenant agrees to return all access cards for the building to the Landlord at the end of the Lease.
1.2    Access to the common areas is also controlled by a Yale key system. For the common areas to which the Tenant may be given access, the Tenant shall pay for each key given to it at the rate determined by the Landlord from time to time to cover the cost of making keys and administration. The said payment shall not be refundable. The keys shall remain the property of the Landlord. The Tenant agrees to surrender to the Landlord all access keys to the common areas of the building at the end of the Lease.
The Tenant shall not leave or allow to be left any object which could obstruct movement in and around the Facilities and Common Areas of the building (e.g. shoes, boots, etc.).

2.    Loading Dock and Elevators
2.1    Loading and unloading - Where applicable, the loading and unloading of goods and furniture at the areas provided for such purpose shall be at the risk of the Tenant and according to the instructions of the Landlord. The Landlord shall be informed of any such activities which could disrupt or hinder free movement in the common spaces and facilities of the building. As soon as the loading or unloading is complete, the Tenant shall clear access to the area. It is prohibited to use the entry doors on the ground level for the delivery of goods and furniture. (go to forms)

2.2    Elevators and/or lift – The times during which the elevators and/or lift may be reserved for moving goods and furniture shall be outside the business hours of the building, unless agreed otherwise in advance with the building manager. As soon as such activity is complete, the Tenant shall release the elevator and/or lift.

2.3    It is strictly prohibited to use palette lifting trucks in the loading docks, common areas, Leased Premises, elevators, lift, etc. of the building. However, hand trucks such as dollies and pneumatic carts may be used.

2.4    Dollies, carts and similar devices used to deliver or receive goods or materials shall have rubber wheels, side rails and any other safety feature the Landlord may require.

3.    Public Spaces

3.1    The use of sidewalks, entries, corridors, halls, elevators and stairways shall be under the exclusive control of the Landlord; the Tenant, and the representatives, employees and visitors of the Tenant, shall not obstruct them or use them for any purpose other than for ingress and egress to and from its respective premises. The Tenant, its employees, invitees, representatives and agents shall not smoke in the building or do anything which could injure the other occupants of the building or interfere with their peaceful enjoyment of it.

3.2    The Tenant shall not employ, invite or allow persons in the premises who do not follow basic rules of respect for others or who present a public danger.

3.3    The toilets, urinals, wash basins, drinking fountains, convectors and other equipment shall not be used for any purpose other than that for which they were installed, and no sweepings, rubbish, rags, papers, or other substances shall be thrown therein by the Tenant or by its employees. The Tenant shall be liable for any damage resulting from the misuse of the building equipment.

3.4     It is strictly prohibited to consume drinks or food in the common areas of the building, including the elevators.

4.    Emergencies and Safety

4.1    Any emergency or unusual or potentially dangerous situation shall be brought to the attention of the representative of the Landlord. The Tenant shall comply in all respects with the Emergency Plan for the building. Only the stairways and emergency exits shall be used in an emergency.

4.2     All employees and agents of the Tenant and all other persons visiting it in the Premises, when entering or leaving the building between the hours of 6:00 pm and 8:00 am, Monday through Friday, and at any time on Saturdays, Sundays and holidays, shall sign in and out in such book as may be kept for that purpose in the building by the Landlord.

4.3    There shall be close coordination and cooperation between the safety departments of the Tenant and the Landlord, for the protection of occupants and the building. The Tenant shall identify a person from among its directors, employees, officers and agents to be in charge of emergencies and safety and give the Landlord the name and contact information of the person so designated.

4.4    Interruption of services - Services in the building, including the elevators and/or lifts of the building, where applicable, may be interrupted for maintenance or during an emergency.

4.5    For safety reasons, at no time shall the Tenant allow the space to be occupied by a greater number of persons than that originally planned.

4.6    The Tenant shall not bring into or keep in the premises fuel or any other inflammable or explosive material, nor do or permit to be done anything whereby insurance of the Premises or of the building against damage by fire may or might become void or voidable, nor suffer anything to be done by which the premium which may or might be demanded in respect thereof might be increased in any way whatsoever, nor conflict with any insurance policy which may or might be in force upon the building or any part thereof or with the laws relating to fires, or with the regulations of the Fire Department or Health Department, or with any of the rules, regulations or ordinances of the City in which the Premises are located, or of any other duly constituted authority.

5.    Vehicles, Animals, Rollerblades, Skateboards and Scooters

5.1    Subject to sections 17 and 18 of these rules and regulations, no animal or vehicle may be brought into the building or the Leased Premises other than animals or vehicles needed to help blind persons or persons with limited mobility.

5.2    It is strictly prohibited to move about the Leased Premises or in the common areas of the building without shoes or on rollerblades, skateboards, scooters or a bicycle.

6.    Devices, Equipment and Safes

6.1    Other than office equipment, no device or equipment may be brought into the building without the consent of the Landlord, which may refuse to allow it to be installed or direct the proper position of heavy articles in the Leased Premises, where applicable.
6.2    The Landlord reserves the right to determine the weight and location of safes and other heavy objects. The Tenant shall repair, at its expense, any damage which may be caused to any part of the building due to the presence or moving of such objects on behalf of the Tenant.

6.3    All water pipes to connect equipment such as coffee machines or drinking fountains shall be connected to the water with a copper pipe. The use of plastic tubes is prohibited.

7.    Illegal Activities by Tenant and Peddling

7.1    The Tenant shall not hinder or inconvenience its neighbours and shall not impair the good order and safety of the building. Any solicitation or peddling in the building is strictly prohibited and the Tenant agrees to cooperate with the Landlord to prevent this type of activity. The distribution of flyers or other advertising material in the Leased Premises and in the other common spaces and facilities of the building is prohibited.

7.2    The Tenant shall not permit any objectionable noises or odours to escape or be emitted from its premises and shall not do anything to affect the good reputation of the building and the tenants. Nothing shall be thrown out of windows or doors, or down or through shafts, passages, skylights or any other part of the building by the Tenant, or the employees, clerks, representatives or servants of the Tenant, nor shall any article whatsoever be placed by the Tenant at, in or around the windows, windowsills and stairways. The Tenant shall not use or permit upon the Premises anything which may be dangerous to life or limb and shall not permit any animal to be kept in or about the Premises. The Tenant or the employees, clerks, representatives or servants of the Tenant shall use the Premises for the purpose of offices for professional and business purposes only, and in particular shall not suffer anyone to sleep upon the Premises or use or permit the use of the same or any part thereof for residential or manufacturing purposes.

8.  Selling and Businesses   

8.1    The sale of goods is prohibited without the prior consent of the Landlord. Businesses shall comply with the exclusivity indicated in the lease of each business.

8.2    The Tenant may install in the Leased Premises a vending machine for soft drinks such as Seven-Up, Coke, Pepsi, juice, etc. However, it is prohibited to sell food in the Leased Premises (no vending machine for sandwiches, cookies, chocolate bars, chips, etc.) without the consent of the Landlord.

8.3    Alcohol may not be sold and only Tenants with a SAQ permit may serve alcohol to the public during events.

9.    Signage, Directories, etc.

9.1    No sign or poster may be installed without the written consent of the Landlord. Any sign installed by the Tenant hereunder shall be at its expense, shall comply with applicable laws and regulations, and shall be maintained by the Tenant at its expense.

9.2    The Tenant shall ensure that any sign or object visible from outside the Leased Premises complies with the instructions of the Landlord. Posters and advertising material are prohibited.

9.3    A directory board will be provided on the ground floor and on the Tenant’s floor by the Landlord indicating the room number and name of the Tenant. Any additional words, replacement or subsequent amendment shall be at the expense of the Tenant.

10.    Advertising, Address

10.1    The address of the building shall only be used by the Tenant to describe the Leased Premises or indicate its address. The words "Édifice Sun Life"/”Sun Life Building” may not be used by the Tenant for promotional purposes, to describe the Leased Premises or to indicate its location.

10.2    The Landlord reserves the right to prevent any advertising by a Tenant which would impair the safety, good reputation or proper operation of the other Tenants in the building or of the Landlord, where applicable, and, without limiting the generality of the foregoing, the Landlord may prohibit a Tenant from advertising any illegal activity or selling an illegal or unacceptable product.

10.3    It is prohibited to take photographs of the building or the common areas for promotional or advertising purposes.
11.    Mechanical and Electrical Systems

11.1    The Tenant may not bring or install upon or in the Leased Premises any electrical device over 1200 watts or heating device without the written consent of the Landlord, with the exception of computers and printers. Photocopiers require an outlet and an oversized electrical circuit.

11.2    The Tenant shall be responsible for maintaining the electromechanical and telecommunication systems which belong to it or are for its exclusive use, unless agreed otherwise with the Landlord or the building manager.

11.3    Special maintenance and repair services for the mechanical, electrical and telecommunication systems within the Leased Premises shall only be performed by the Landlord and shall be paid for by the Tenant, according to the terms set out in the Lease and according to the rates determined by the Landlord from time to time.

11.4    Air conditioning and heating shall be provided during business hours. Any supplement shall be paid by the Tenant, according to the rates determined by the Landlord from time to time.

11.5    The human density in the Leased Premises shall not exceed one (1) person per one hundred twenty-five (125) square feet of leased area unless it was specifically set up for a greater density.

11.6    The installation or connection of any electrical wiring whatsoever shall be approved in advance by the Landlord and performed by workers approved by it, and shall be at the expense of the Tenant. The Landlord reserves the right to direct the location of all wires and to oversee their installation. Without the consent of the Landlord, no boring or cutting of wires shall be permitted in any wall, floor, ceiling or partition.

11.7    The allocation of the cost of the supply of fluids, power consumption or any other source of energy shall be made by the Landlord as indicated in the Lease.

12.    Windows

12.1    Window dressings shall be according to the standards of the Landlord. Any curtains and/or blinds installed on the windows shall be installed in such a manner as not to impair and to be harmonious with the architecture and aesthetic of the building.

12.2    The Tenant shall keep the outside windows closed at all times and, when the air conditioning is in use, it shall also keep the curtains and/or blinds of any windows exposed to the sun closed.

12.3    Only the Landlord, through a certified sub-contractor, shall be responsible for window maintenance and washing. The Tenant shall be responsible for keeping access to the windows free during maintenance periods.

12.4    No awnings or blinds of any description shall be put outside of the windows of the Leased Premises. No attachments to the Premises shall be made by the Tenant, no hooks, screws or nails or the like shall be put into any part of the building, nor shall any sign, picture, advertisement or notice be displayed, inscribed, painted or affixed on any part of the building or on or about the Premises, except on the glass of the doors of the Premises and then only by the Landlord at the expense of the Tenant. The Landlord reserves the right to remove, at the expense of the Tenant, any article or thing which constitutes an infraction of this stipulation.

13.    Access Doors to Leased Premises

13.1    The Tenant shall not change the access system to the Leased Premises without the consent of the Landlord. If the Landlord agrees to such a change, the Tenant shall give the Landlord a duplicate of the keys or inform it in writing of the combination allowing it access to the Leased Premises, as soon as new systems to lock the doors are installed.

13.2    Access to the Leased Premises shall be controlled by a protected Yale key system. The Tenant shall inform the Landlord in a timely manner how many keys it will require and the Landlord shall supply the Tenant with the requested keys within a reasonable time. The Tenant shall pay for each key at the rate determined by the Landlord from time to time to cover the cost of making, programming and administering the keys. Such payment shall not be refundable. The keys shall remain the property of the Tenant.

14.    Maintenance and Repairs

14.1    The Tenant shall assist in keeping the Premises in a good state of preservation and cleanliness, and shall not suffer any accumulation of useless property or rubbish therein. The janitor of the Landlord shall be provided with a passkey, and shall be allowed admission into the Premises for the purpose of performing his duties. The Tenant shall not employ any person or persons, other than the janitor of the Landlord, for the purpose of taking care of the Premises without the prior written consent of the Landlord.

14.2    The Tenant shall follow all instructions issued from time to time by the Landlord with respect to the disposal of rubbish, periodic cleaning and recycling. In this regard, the Tenant shall comply with all procedures concerning the recycling of paper, construction materials and supplies.

14.3     Additional maintenance of the Leased Premises shall also be performed by the employees of the Landlord or the firm hired for such purpose, in order to limit the number of people working in the building and thereby ensure better safety. The Tenant shall pay the additional cost of maintaining the Leased Premises and shall be responsible for determining what services are required.

14.4    The employees of the Tenant or of a specialized firm in charge of the maintenance and repair of the equipment of the Tenant shall require a work permit from the security department of the building prior to beginning work .

14.5    Only contractors approved to work in the building may perform mechanical, electrical, sprinkler and safety work (maintenance, repairs, changes or additions). The Tenant shall have the said work approved by the Landlord by submitting a plan and specifications prepared by engineers approved by the building.

15.    No Smoking

15.1    No one may smoke anywhere in the building, including in the Leased Premises.

15.2    The Tenant shall be civil and keep the outside main entrance clean. Where applicable, the Tenant shall use ashtrays and abide by the signs installed by the Landlord.

16.    Access to Telecommunication Rooms

16.1    Access to telecommunication rooms shall be restricted. The Tenant shall be liable for any damage related to the said telecommunication rooms which results from its action.

16.2    At no time shall the telecommunication rooms be used for storage or for any use other than that for which they are intended.

16.3    Any computer equipment of the Tenant installed in telecommunications rooms belonging to the Landlord shall be disposed of in a box designed for such purpose.

17.    Indoor Parking

17.1    Only authorized vehicles may be parked in the indoor parking areas. Users are responsible for informing the building manager in writing of any change relating to the identification of the vehicle. Any unauthorized vehicle parked in the garage shall be towed at the expense of the vehicle owner, without notice. Smoking is not allowed in the parking garage or in a parked vehicle.

18.    Bicycles

18.1    Tenants wishing to park their bicycles inside the building shall do so only in the areas provided for such purpose. They shall sign any agreement required in such respect. The lift and elevators shall therefore not be used to transport any bicycle, and any bicycle parked in an unauthorized place shall be removed from the building at the expense of the owner.

18.2    Tenants may obtain an access key for such areas and an identification number from the building manager. The identification number shall be affixed to the bicycle.

19.    Environment

19.1    At the appropriate time each year, the Landlord shall have a specialist check the air quality inside the offices of the Tenants on the basis of not more than 100 samples. The results shall be given to the official representative of the Tenant.

19.2    The Tenant shall not change its occupation of the Leased Premises without first verifying the environmental impact and the effects on the safety and comfort of the occupants.

19.3    The Tenant shall fill out an environmental questionnaire every year. At no time shall it bring or keep hazardous materials in the Leased Premises or do or allow to be done anything which could cause a risk to the environment.

19.4    The Tenant agrees to comply with the minimum requirements of the “Go Green” program by:
    a)    agreeing to reduce its consumption of energy
    b)    agreeing to preserve drinking water
    c)    agreeing to recycle construction waste
    d)    following recycling procedures
    e)    managing hazardous products
    f)    choosing healthy and renewable materials
    g)    participating in initiatives to improve the environment

Revised: February 2012